Privacy Policy

VANEXA Group B.V.

Mart 19, 6071JD Swalmen, Netherlands

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1. Introduction

Protecting your personal data is important to us. We process your data exclusively based on the applicable legal regulations, particularly the General Data Protection Regulation (GDPR) and the Dutch Data Protection Act (AVG). This privacy policy informs you about the nature, scope, and purpose of processing personal data on our website.

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2. Data Controller

Responsible for data processing:

VANEXA Group B.V.

Mart 19

6071JD Swalmen

Netherlands

Email: info@vanexa-group.com

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3. Collection and Processing of Personal Data

We only collect and process personal data when you actively provide it to us, for example, when:

• Contacting us via email or contact form

• Signing up for our newsletter

• Using certain services on our website

The following data may be processed:

• Name

• Email address

• IP address

• Usage data (e.g. visited pages, access times)

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4. Purpose of Data Processing

Data is processed for the following purposes:

• Responding to inquiries

• Providing contractual services

• Improving and analyzing our website

• Sending information or newsletters (only with consent)

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5. Legal Basis for Processing

The processing of your data is based on the following legal grounds:

• Art. 6(1)(a) GDPR – Consent

• Art. 6(1)(b) GDPR – Fulfillment of contract or pre-contractual measures

• Art. 6(1)(f) GDPR – Legitimate interests (e.g. website optimization)

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6. Cookies and Tracking

Our website uses cookies – small text files stored on your device that allow analysis of website usage. You can disable the storage of cookies in your browser settings, but this may limit some website functionality.

We may use services such as:

• Google Analytics (only if used – adjust or remove as needed)

• Matomo (an alternative without third-party involvement)

You will be informed about the tools used via our cookie banner, and consent may be requested where required.

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7. Disclosure to Third Parties

Your data will only be shared with third parties if:

• It is necessary to fulfill a contractual relationship

• You have explicitly given your consent

• A legal obligation exists

• We engage external service providers (e.g. hosting providers) who process your data strictly under our instructions

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8. Data Retention

We store your personal data only as long as necessary for the respective purposes or as required by statutory retention obligations.

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9. Your Rights

You have the right to:

• Access your stored data (Art. 15 GDPR)

• Correct inaccurate data (Art. 16 GDPR)

• Request deletion of your data (Art. 17 GDPR)

• Restrict processing (Art. 18 GDPR)

• Data portability (Art. 20 GDPR)

• Object to data processing (Art. 21 GDPR)

You may withdraw your consent at any time with future effect.

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10. Contacting the Data Protection Authority

If you believe the processing of your personal data violates the GDPR, you have the right to file a complaint with the relevant supervisory authority.

Supervisory authority in the Netherlands:

Autoriteit Persoonsgegevens

https://autoriteitpersoonsgegevens.nl/

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11. Changes to This Privacy Policy

We reserve the right to amend this privacy policy to reflect changes in legal requirements or in our services.

Last updated: May 2025